Specific responsibilities are as follows:
Purchasing
? Ensure that the material and service requirements of the College are met in a quality, timely, efficient, effective and ethical manner.
? Establish and maintain new processes and systems for effective procurement across the Colleges.
? Responsible for the provision of professional expertise and at the forefront regarding the implementation and development of new contracts.
? Manage key supplier relationships to deliver high performance in cost, service and quality, including technical input to negotiations on all contracts.
? To lead the procurement of academic material, furniture, fittings, equipment and goods, ensuring best value.
? Maintain current knowledge of applicable laws, rules and regulations in order to recommend revisions to existing practices, as well as maximizing efficiency, effectiveness, customer satisfaction and statutory compliance.
? Maintain a high level of knowledge relating to vendor competence and competitive marketing conditions as they relate to requirements of the College.
? Responsible for product warranty quality and confirm product configuration and specification with relevant person such as product owner, facility manager and operation manager.
Contract
? Contract tendering and management: through evaluation of competitive proposals assist in selecting the vendor most appropriate to meet College's needs. Ensure selection is fair and legally defensible.
? Monitor contract, vendor and product performance to ensure vendors are competent to do the work for which they have been contracted, and continually meet the highest standards. Negotiate with vendors when appropriate and as permitted by law.
? To actively involve end users in contract and procurement management.
? Ensure all vendors are aware of and comply with defined standards for Health and Safety and safeguarding.
? Work with owner to set KPI for leashing vendor performance.
Documentation Maintenance:
? E-filing system
? Paper-work system
Administration:
? Day to day line management of functional staff.
? Develop annual performance targets in consultation with the Procurement Director / Bursar.
? Make procurement manual for local school and coach staff for OA system application.
? Culture building within team and other functional departments and collaboration across departmental and procurement team internally to build up a proactive team working environment. Communication with BE/WAS communication principles.
CANDIDATE REQUIREMENTS